SUMMARY

Reporting to the Division Controller, the A/P Clerk is responsible for processing a high volume of invoices from vendors daily, answering phones, and responding to vendor inquiries in an efficient and effective manner.

ESSENTIAL FUNCTIONS

Essential and other important responsibilities and duties may include, but are not limited to, the following:

·        Process and match vendor invoices and statements; verify accuracy of information.

·        Code invoices using chart of accounts and various organizational levels.

·        Route invoices to appropriate personnel for approval as needed.

·        Process payments to vendors in a timely manner as approved by the treasury manager.

·        Research accounts to resolve discrepancies with vendors.

·        Assist with preparation and maintenance of various reports in Excel and Great Plains.

·        Assist vendors as needed, in person and over the telephone.

·        Check and tabulate data.

·        Perform various routine clerical duties such as typing and filing.

ADDITIONAL RESPONSIBILITIES

·        Perform related duties and/or special projects as assigned

QUALIFICATIONS

Skills & Competencies:

·        Principles and practices of customer service

·        Basic mathematics and fundamental accounting practices

·        Modern office methods, practices, procedures and equipment

·        Excel, Adobe, Outlook (Great Plains a plus)

Ability to:

·        Accurately maintain records and files

·        Analyze data and draw logical conclusions

·        Handle high volume of invoices and payments in a timely manner

·        Operate a computer, calculator and other common office equipment

·        Communicate clearly and concisely, both orally and in writing

·        Understand and carry out oral and written instructions

·        Perform procedures in an organized, accurate and timely manner

·        Prioritize and perform all tasks to meet assigned deadlines

Experience and Training Guidelines:

·        High school graduate or equivalent; college accounting degree desirable

·        Three (3) years’ experience processing A/P

·        Microsoft Office (Excel, Word); Great Plains experience a plus

SPECIAL DEMANDS

Physical requirements        

·        Frequent use of keyboard

·        Frequent sitting for long periods of time

·        Occasional bending or squatting

·        Frequent decision-making and concentration

·        Frequent co-worker and/or public contact; occasional working alone

·        Frequent exposure to noise

·        Frequent reading and close-up work

Working conditions

·        Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.

To Apply: Please email your resume to Zach.Ellsworth@jfs.ohio.gov Please include “A/P Clerk” in the subject line.